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Accomplish More with Support: Steps to Grow an Effective Team

admin — Fri, 09 Sep 2022 07:24:06 +0000

Building an effective team is an essential part of growing your small business.

Many entrepreneurs start off doing everything themselves, but at a certain point, working alone becomes unsustainable. You can’t keep going it alone forever! Not only will you get burnt out as a business owner, but your growth potential will be hampered.
Building a team offers you the freedom and flexibility needed to work toward the vision you have for your business. While your day-to-day operations are handled by your team, you focus on next steps and growth opportunities. Think of the reason you stated your business. You probably wanted to help people, share your talents, or have control over your lifestyle. With a team, you can reach each of these goals more easily and make a bigger impact on your business.

Areas of Your Business That Require Leadership

Consider how your business currently operates. Which areas can use extra support? Which areas need better direction or organization? Which areas do you hope to expand? These areas of your business would benefit from a new team member who can take responsibility for necessary tasks and even propose changes and new efficiencies.

Which role you hire for first will depend on your industry and how you operate. For example, if you’re a staffing firm, you might need to hire a recruiter first. If you run an e-commerce business, it might be beneficial to hire someone to run your website or social media presence. Expand your capacity as a business by adding a team member who will help with the main activities that lead to revenue.

Build Slowly

You don’t need to do it all at once! Grow your team gradually, but start a wish list of roles you hope to add to your business. Build out an org chart depicting how you want to structure your business in the future. As your business grows, this will likely change, but it will help you visualize what a team could look like. Prioritize the roles that you want to add, and slowly build up your team when it makes the most sense financially.

Take the necessary time to find the right people. Quickly adding to your team for the sake of adding to your team will cause more problems than you experienced without an adequate team. Find people who you can communicate with well and who are compatible with your work style. Make sure that the team you hire can get devoted to your goals and your vision for growth. As you add more people to your team, include your existing team in the hiring process. This helps you build a team that can collaborate effectively.

Determine a Structure and Collaboration Style

Determine how your team will collaborate. Depending on your industry and business needs, you can lead a virtual, in-person, or hybrid team. Whatever you decide, make arrangements for this to take place. Prepare an office space and/or digital tools that will make your work easier and more efficient. Schedule regular meetings for your team to come together and calibrate, and think through if these meetings should be structured or fluid.

Early on, focus on developing a collaborative environment for your team. Understand what your team needs to perform well and provide it. Strive for open, clear communication with your team. This helps to create a candid environment where team members feel comfortable sharing their ideas and raising their concerns. Take the feedback of your team seriously and let them know they are valued. These efforts will make your team optimally efficient.

Define Your Company Culture and Vision

If you haven’t already, write out your mission statement, vision statement, and company values. These help your employees understand the main priorities of your business, where your business is headed, and how they fit into that journey. Sharing these with your team and taking time to reiterate them helps to keep your team engaged and on the same page.

Decide on the kind of company culture that will fit your business best and intentionally work to develop it. Provide opportunities for your team to get to know each other and grow their skills. Praise your team when they succeed, and talk through opportunities for improvement. Encourage your team to applaud each other and celebrate milestones together. Building your business culture intentionally leads to an environment that supports efficiency and growth.

You don’t need a full-time team to get support!

As your business slowly grows, a Virtual Assistant can help you fill in the gaps and get the support you need while you work to build your team.

Your VA can even help you prepare to grow your team and help your team collaborate with each other. In addition to managing your calendar and scheduling team meetings, they can set up your project manager and other digital tools that enable collaboration. Get support, fast!

6 Amazing Benefits of Working for a Virtual Assistant Agency

admin — Tue, 09 Aug 2022 07:09:21 +0000

Remote working and working from home have become the new norm for many businesses and industries. But these positions were always around before. Working as a Virtual Assistant is a job as old as the internet which has been innovated upon countless times by experienced industry professionals. Working with an agency gives VAs access to years of industry knowledge, continuous support and availability that freelancers can’t get on their own.

Here are 6 great reasons why an aspiring VA should join an experienced agency:

1. Training Offers

If you’re new to being a VA, you don’t have to start from scratch. Joining an agency gives you access to training, mentorships and all the working parts to learn how to do the job and what it entails. Some even offer paid training and fast-track courses that can teach someone new to remote work how to be an expert digital coordinator in no time.

2. Contracts

Self-employment comes with a lot of risks and self-imposed costs. Who’s paying for time off? And how are you finding work by yourself? An agency has benefits, handles offers for and from clients, and can guarantee stable, consistent employment for a higher rate than the freelance average.

3. Support Teams

When you work with an agency, the agency works with you. If you encounter a problem or a program you’ve never used before it can be daunting to figure it out while still performing your job. Agencies offer support staff who are on the job to help you do your job whenever an interesting new issue comes up. They help each other help their clients.

4. Work with Experience

Every company can use a VA, but not every company functions the same. Experience in one field may not transfer cleanly to another. Experienced VAs know what kind of work they excel in best. Working for an agency helps you get the jobs that suit your experience.

5. Job Sources

Even if every industry out in the open job market can find a use for virtual assistance, it’s not likely they’ll need you. The freelance market is overstuffed with equally qualified applicants who work for cost, not quality. An agency’s network provides higher quality with matching costs to businesses, so they don’t have to risk hiring unknowns. You are guaranteed to find good jobs within an agency.

6. Work on Your Time

Working from home means never being too far away from a place where you’re comfortable – or a place where the most common work-stopping issues may occur. For working parents, being a VA can seem like a dream until real life problems create schedule conflicts. Agencies can help you that way as well. They offer work scheduling flexibility to meet your needs in a pinch so you can work to your comfort level without stress.

If you’re ready to work from home as a Virtual Assistant, you don’t have to go it alone. Find yourself a great agency and apply today!

5 Traits to Look for in an Outstanding Bookkeeper

admin — Thu, 09 Jun 2022 07:16:39 +0000

Are you looking for a new bookkeeper? Here are 5 traits that you really want to look for before hiring!
A bookkeeping professional must meet certain characteristics to stand out. In the case of finances, what are 5 traits to look for in an amazing bookkeeper?

The qualities that we are going to list can serve as a reference for someone who is thinking of hiring a new virtual assistant. With the right knowledge, you can hire the perfect match for success!

5 Essential Qualities of a Good Bookkeeper

1. Passion for numbers

Yes, it may sound like a classic, but the reality is that many people do not feel the same motivation from their work as others.

Bookkeepers who truly make a difference are those who love to spend their days between numbers, accounts and balance sheets. In addition, this pushes them to constantly improve themselves, to seek perfection and to be in a process of training and permanent growth.

2. They are informed of what is happening in the world

Someone who works in bookkeeping will need to be aware of what is going on around them. In this sense, knowledge about legislative and tax changes, the national and international economic panorama and, of course, any news that involves the entity for which he or she works are included!

In the same way, we could add a not minor detail referring to the technological update. In a world in which new tools appear every day to make life easier for professionals, a good accountant cannot be stuck in the past. Knowing how to use the most sophisticated software can save you more than one headache as a client, especially when the numbers don’t add up.

3. Communication skills

A good accountant must have good communication skills! This includes charisma, clarity, precision and, of course, patience as well.

There will be many issues to explain again and again. Thus, it is best to know how to express yourself concisely and without ambiguity.

4. Organization and order

It is, without a doubt, an elementary quality. To a large extent, the more organized and detailed a bookkeeper is the better the end result.

Indeed, being detailed will help you to easily spot any errors that might arise on a balance sheet. If your assistant works in a messy office with unsorted paper, surely his work will be significantly affected!

5. Judgment and problem-solving skills

When it comes to business and debt, it is clear that problems can arise. In these cases, a good bookkeeper is one who knows how to advise the client on how to proceed to avoid major inconveniences. To do this, the ability to observe the situation, analyze it deeply and even foresee what might happen (based on concrete data, of course) are fundamental traits to look for in an outstanding bookkeeper.

5 Habits To Adopt In 2022 To Thrive As An Entrepreneur

admin — Tue, 03 May 2022 07:10:48 +0000

This 2022 you would love to succeed as an entrepreneur, right? If you are looking for information to level up, with these 5 habits you can completely revolutionize your daily routine!

For us, the philosophy of less but better is key: success as an entrepreneur is not about doing more things, but about building solid habits that allow you to focus on what is important.

1. Set limits between work time and free time

When the day is done or the weekend comes, enjoy it! You’ve earned this time off by working through the week creating plans, returning customer calls, and making sure things get done.

The brain needs downtime to be fully focused and effective during work time. By using your free time effectively and setting limits to rest, you train yourself with

healthy habits that allow you to get into work mode quickly, and then quickly switch off too to focus on what’s important in life.

Remember: work will always be there. You’ll be better prepared to deal with it when you set healthy boundaries for yourself.

2. Foster your professional and personal relationships

Go visit the little restaurant that just opened in town with a loved one or good friend. Have a Zoom call with extended family members you only see once a year. Send thank you letters to your employees (if you have them). Let that mentor who really helped you become an entrepreneur know how much he values you.

We all can get so caught up in the grind of increasing our results that we overlook that it’s the little things and meaningful connections we build as people (not businesses).

When you nurture your relationships, your business will thrive, too, because you help build a culture around you where people feel valued.

3. Exercise (even if you don't feel like it)

Using our weekends to watch the latest and greatest show is nice from time to time, but it’s important to get up and move. Every-single-day.

This is especially if your business as an entrepreneur involves sitting in front of a screen all week. High Intensity Interval Training (HIIT) is a fantastic way to get moving. It’s suitable for all skill levels, takes less than 20 minutes, and requires no equipment.

Working out allows the body to supply adequate energy to the brain that will help you focus and be more productive at work. It will also boost your immune system and increase dopamine, which lifts your mood. Remember, your weekends or work won’t matter if you’re too sick!

4. Make mental health a priority

For you and your team, if you’re not taking care of your mental health, you won’t be able to perform at your best.

You can lean on typical mental health practices like self-care days, exercise, and mindfulness practices. However, there is an easy and surprising way to help promote mental health every day: coffee.

Coffee is linked to anti-inflammatory, antioxidant, and microbiome promoting effects. Consumed in a healthy amount, caffeine could block receptors in the brain from binding to a chemical that leads to fatigue and a sad mood.

While there are many ways to take care of your overall mood and mental health, taking five minutes a day for a mindful moment (even with a coffee!) is a way to prioritize your mental health.

5. Set small goals and get that much needed help!

Always try to break your goals down into smaller, more realistic, manageable chunks that you can accomplish little by little.

These little goals eventually add up, and in the blink of an eye you’ll be generating more and more momentum, which will lead you to bigger-than-ever results.

One final tip: if you find that you never have the time, you may also consider hiring a Virtual Assistant. This will help you organize not only your workload and daily routine, but also to set goals, follow-up with relationships and find extra time for those much-deserved breaks to ace your habits as an entrepreneur in 2022!

To learn more about our virtual assistant solutions at Premier Innovative Solutions, we invite you to book an appointment directly on our website at www.premier-innovativesolutions.com or give us a call at (800) 660-5920.

In the process, you’ll learn exactly how our packages free up your schedule and to-do list. Thank you for reading, and we look forward to hearing from you!

The 3 Common Qualities of Highly Successful Businesses

admin — Fri, 18 Mar 2022 04:47:45 +0000

For entrepreneurs, managers, and executives alike, success comes in various shapes and sizes. At the same time, there are 3 common qualities that highly successful businesses share, especially in the remote age we live in.

Our team at Premier Innovative Solutions has compiled the following list to help decision-makers save time while getting the most out of their day-to-day workflow. We believe in empowering you to take back your time. That’s why our packages free up your schedule and to-do list.

1. Clear Organizational Objectives

From your mission statement to your daily roles and responsibilities, is your team on the same page regarding organizational objectives? One of the best ways to find out is by asking the following questions:

How do we define growth and progress?
Are we maximizing our results within our budget?
Could we get from point A to point B more efficiently?

Oftentimes, teams and leaders discover that the road to achieving their goals could be streamlined with a few simple adjustments. For example, a marketing agency could opt for virtual assistant services for their database management needs, empowering their marketing specialists to allocate more time toward planning out dynamic ads and campaigns.

2. Team Camaraderie

When your team feels as if they are part of a cause that is greater than themselves, they are more likely to perform at a high level. In turn, they are in the ideal position to make better decisions, help one another, and identify opportunities for improvement.

Oftentimes, team members can become disillusioned when they are tasked with assignments unrelated to their core competencies. One way to alleviate this and free up your team’s time is by outsourcing manual or repetitive tasks such as inbox management to a dedicated virtual assistant. As a result, you improve the morale and flexibility of your team.

3. Proprietary Advantage

To achieve success, business leaders must ask themselves: what does my business offer that my competitors do not?

In many cases, customers and clients choose to work with your business for the process you use, values you support, or quality you offer. One way to maximize your impact and focus more on your competitive advantage is by offloading tasks to a virtual assistant provider, freeing up your schedule so you can focus on innovation, creative processes, and outreach.

Closing Remarks

Ultimately, a dedicated virtual assistant can help forward-leaning, cross-industry businesses embrace each of the three qualities above more effectively. In turn, they can continue pursuing their mission with greater focus and efficiency.

To learn more about our virtual assistant solutions at Premier Innovative Solutions, we invite you to visit our website at www.premier-innovativesolutions.com or give us a call at 800-660-5920. In the process, you’ll learn exactly how our packages free up your schedule and to-do list. Thank you for reading, and we look forward to hearing from you

Getting More Done: Why You Should Hire A Virtual Assistant

admin — Thu, 03 Feb 2022 04:46:26 +0000

Hiring a virtual assistant can be a fantastic way to enhance the flexibility and efficiency of your business without breaking the bank. Keep reading to learn more about some of the main reasons why you should consider hiring a virtual assistant.

More flexibility than adding a full-time personal assistant to your team.

Many smaller businesses, start-ups, or entrepreneurs might simply not have the budget, space, or resources to have an assistant on their permanent staff. This is the reason why outsourcing a remote assistant could be a great way to save money without giving up on the benefits of having an extra helping hand when you need it. Virtual assistants can be hired on a “need” basis, meaning that you won’t be tied up with a long-term permanent staff member when you might only need the extra workforce for specific periods or tasks.

A cost-effective way to foster business scalability

Hiring a virtual assistant can be an excellent option for businesses in the process of scaling up. You might find yourself in that particular spot where you’re expanding but still don’t have the resources to have a full-time assistant on your team. A virtual assistant can help you bridge the gap and go through the transition more cost-effectively, so you can allocate funds and resources where it helps your business experience sustainable long-term growth. In general, hiring a virtual assistant is dramatically more affordable when compared to hiring an in-house assistant. This means that embracing the model of a virtual assistant hire can significantly reduce your expenses.

The importance of delegating: the smarter way to manage your time.

As a business owner, you probably already know that time is one of your most essential assets, almost on par with capital. However, just like many other entrepreneurs out there, you might feel compelled and driven to be involved first-hand in as many aspects of your work as you can.

This is a genuinely commendable feeling at heart, but being over-involved could be counterproductive in the long run, causing stress and burn-out. It’s important to learn how to manage, not micro-manage! Learning to delegate, as in relying on trusted collaborators and colleagues to handle some tasks, can be a great way to help you stay focused on being a true leader and business owner.

Hiring a virtual assistant can be a perfect way to delegate and cut your workload, so you can manage your time and give more value to what you need to do. As a high-level entrepreneur, your time is wasted if you need to spend it on low-level tasks and things like e-mail management and basic customer support that could be handled by someone else on your behalf.

Expanding your network and connections

Most professional virtual assistants bring so much more than their time and skills to the table. They have a network of connections, ranging from partners and teammates to other clients. It can always come in handy to have someone in your team who can potentially open the doors to new resources and offer a gateway to further expand your professional and personal networks. This isn’t necessarily a primary purpose of a virtual assistant hire, but it is a great side-benefit that should not be overlooked.

In conclusion, these are only some of the many reasons why hiring a virtual assistant can be the winning move your business could use to win the game and thrive!

To learn more about our virtual assistant solutions at Premier Innovative Solutions, we invite you to visit our website at www.premier-innovativesolutions.com or give us a call at (800) 660-5920. In the process, you’ll learn exactly how our packages free up your schedule and to-do list. Thank you for reading, and we look forward to hearing from you!

How To Make Delegation Easier For Highly Involved Business Owners?

admin — Mon, 03 Jan 2022 04:41:26 +0000

Are you a busy business owner? You don’t know how to make delegating easier? If that’s you, here is some advice that will help an awful lot!

Every day, more and more entrepreneurs and businessmen decide to delegate to a virtual assistant who frees up their time and, of course, generates results.

As you already know, as a busy business owner you simply can’t handle everything alone.

The key is to put your strength and focus on that part of the business that needs you most to grow! Sending emails, uploading posts to your social media or creating a landing page does is not something you need to do. How to make that delegation process easier?

How to make delegation easier?

As a business owner, your team needs your ideas, strategies and goals.

The rest, which is what truly moves the business forward, can be delegated. Why? Because, this is about focusing on what’s important: you and your business.

With that clear vision in mind, you should know that delegating is about doing less, but better. Trust us: a good virtual assistant can handle most of that work for you!

Having said that, here are the questions you need to answer to make the delegation decision easier-than-ever.

When is the ideal time to start delegating to a VA?

When you are overwhelmed by the tasks you have planned and you feel that time is slipping away, without achieving the results you set out to do.

When you delegate, you save time which means you save money. So if time is the asset you cannot afford right now, you know the moment has come for you to hire a fantastic virtual assistant.

How to delegate to a Virtual Assistant?

We advise you to pay close attention to your intuition and collaborate with the person who most connects with you.

To do this, select the profile that most appeals to you: ideal as a person, but for the areas of the business that you need to delegate as well.

Once you have decided with whom you are going to collaborate, we suggest to establish:

A work process.
Some channels and times of communication.
Delivery times, on your part, of the material that the VA needs to get to work.
Task delivery times.

With just this simply system in place, you’ll make sure that any effort you make counts twice as much. Making a good hire and an efficient process can truly change the outcome of your VA’s work.

Remember to Communicate!

If you want to make delegation easier, do remember that communication is key.

Communication is the basis of a smooth delegation process. Since you don’t know each other that well at first, you’ll need to express both how you feel and how you would like things to be done.

As your VA is going to be your right hand: think that that means becoming your best ally, too. Quite literally, the best friend of your business… wouldn’t you tell your best friend everything?

If you develop a strong and reliable communication with your VA, many times you won’t even have to mention what you need. The more you work together, the better it’ll get.

What to delegate to your Virtual Assistant?

All tasks related to the areas of your business that do not require you to be present.

If you are not sure about this last point, consider this: when in doubt, delegate. In most cases, your VA will be able to tell you if that’s too difficult!

Conclusion: on making easier to delegate

If you truly want to make it easier to delegate tasks as a business owner, it is essential to focus, first, on the notion of less but better. You do less of the irrelevant tasks, and perform better on those areas in which your company truly needs your talent.

By doing this, you gain both time, money and are likely to generate better results while enjoying the journey way more. It’s all about hiring the right person as a Virtual Assistant and developing a system for better workflow. From there, all you need is outstanding communication: you will be doing less but better in no time!

All in all, it is time to find a Virtual Assistant and start put more value on your free time. Start delegating and generate those results you truly are looking for!

To learn more about our virtual assistant solutions at Premier Innovative Solutions, we invite you to visit our website at www.premier-innovativesolutions.com or give us a call at (800) 660-5920.

In the process, you’ll learn exactly how our packages free up your schedule and to-do list. Thank you for reading, and we look forward to hearing from you!